Update Inspection Preparedness Guidance

Update Inspection Preparedness Guidance

What would happen if a regulator showed up at your doorstep this afternoon? Would personnel working at the entrance to your facility be prepared, know who to contact, and how to proceed in order to get the inspection started off on the right track?

It is a good idea to discuss how to handle unannounced regulatory inspections with key personnel, including the reception staff that will be the first to interact with regulators as well as the personnel that would be called upon to tour the facility with regulators. Walking through the documentation for various program elements is a critical step to take with all individuals that might be part of an unannounced regulatory inspection. Remember to have back up personnel informed as well as the primary contacts. If you implemented this practice three years ago, take the time to revisit the regulatory guidance you put into place at that time. As your EHS program evolves over time, you want to be sure to update the inspection guidance to reflect current practices and documentation.

And remember all staff should be trained to challenge individuals attempting to gain access to your facility. Some regulators will attempt to gain unauthorized access as part of their inspection, which does not set the stage for a smooth inspection if they are successful!

About the Author:

As Director of Quality Research and Training, Sarah Mueller ensures the consistency and quality of Safety Partners’ work by overseeing all aspects of knowledge management and best practices for its programs and trainings. Sarah regularly conducts research into emerging and changing regulations, and trains both clients and Safety Partners’ staff on regulations and safety standards. Sarah also oversees Safety Partners’ recruiting effort – ensuring only the best and the brightest are hired to develop, implement, and manage top-notch workplace safety programs and services.
Known for her great instincts with regard to radiation, chemical, and biological safety programs, Sarah also has been integral to the development of Safety Partners’ suite of web-based trainings and professional development courses. Prior to becoming Director of QRT, Sarah provided efficient and effective EHS services to Safety Partners clients as a Senior Consulting Safety Officer.
Prior to joining Safety Partners in 2004, Sarah was a Senior Environmental Specialist for the Department of Environment Protection, Air Compliance and Enforcement, where she was responsible for the case management of assigned facilities to ensure compliance with air pollution regulations, as well as investigating citizen complaints and training new hires. Prior to the DEP, Sarah worked in a toxicology lab at Mobil Oil Corporation. Sarah received her Bachelor of Science degree in Biology from Lehigh University.

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